Office Manager
JOB DESCRIPTION ESSENTIAL FUNCTIONS To Perform this job successfully, an individual must be able to perform each essential function.
Responsible for the administration of all plant objectives including financial, safety, associate development, quality, and customer service.
Direct and/or provide a broad range of activities including customer service, assistance with personnel records, timesheets, and maintenance of data records for production and inventory and maintenance and reconciliation of accounts payable and receivable.
Provide and direct administrative support which may include typing, data entry, record filing, reporting, and answering phone calls.
Provide and direct customer service functions for orders including processing orders and responds to inquiries.
Assist with plant personal records, workers compensation records, accident, and OSHA logs if necessary.
Responsible for the maintenance of Customer, Vendor, Purchase Order / Receipts at the Plant level.
Process logs and purchase orders, maintain and reconcile accounts payable, and customer debits and credits.
Maintain and generates inventory goods receipts, physical inventory documents and reports.
Provide and direct the preparation of shipping documents necessary to legally ship products.
File and track freight rates, fuel taxes, insurance certificates.
May also perform dispatching duties such as contacting carriers to pick up and deliver products, contact customers to arrange delivery appointments, prepare daily shipping logs, and respond to inquiries.
Administrator for Quality Processes, SDS and Standard Operation Procedures.
IT and application support at Plant Level, while ensuring confidentiality of data.
Lead team members in a manner that enables growth and success through feedback, training, and encouragement.
Establish performance expectations for team members and provide regular feedback and performance reviews to ensure that team members understand how their job duties support the company's mission and have the right tools/resources to do their jobs well.
Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested.
Collaborate with Human Resources on complaints and performance concerns and implement disciplinary action, up to and including termination, as needed and in compliance with company procedures.
Work with human resources department to manage hiring process for direct reports; interview and select candidates for hire in compliance with company processes.
Respond to associates' questions/concerns in a courteous, pleasant manner.
Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance.
Demonstrate regular and punctual attendance at the assigned work location.
MARGINAL FUNCTIONS The individual may be asked to perform other duties as requested.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES An individual qualified for this job must be able to:
Demonstrate excellent PC (Microsoft Excel, Word, Power Point & Outlook), calculator and computerized integrated payroll system skills.
Perform duties with a high level of professionalism and confidentiality.
Experience in accounts payable, receivable and payroll Working knowledge of all facets of customer service, purchasing, distribution, and inventory Effectively present information and respond to questions from groups of internal or external customers.
Write professional reports, business correspondence, and procedure manuals.
Ability to efficiently multi-task, problem solve in a fast-paced environment and direct others to achieve their required goals.
Effectively and professionally communicate with co-workers, team members, and internal or external customers.
Present information clearly and accurately.
Pay attention to details and pursue quality in accomplishing work duties and tasks.
Look for opportunities to reduce costs or increase productivity without reducing effectiveness.
Handle challenges skillfully, thoroughly, and effectively.
Independently take advantage of opportunities to improve or increase skills, abilities, and job knowledge Efficiently perform accurate mathematical calculations.
Make sure that work is delivered on time and of high quality.
Develop good work practices in order to get the job done.
Use equipment, resources, and time in an efficient and effective manner.
Use good judgment when making decisions.
Perform work in a safe manner at all times.
Be professional in all interactions and dealings with co-workers, internal/external customers, and vendors.
MINIMUM EXPERIENCE, EDUCATION, AND CERTIFICATIONS An individual qualified for this job must have and maintain the following
Qualifications:
High School Diploma or equivalent required.
Associates degree in Business or Accounting preferred.
3-5 years of supervisory experience in a manufacturing environment.
PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a desk-based job and will require the individual to remain seated for long periods of time and have the manual dexterity to operate standard office equipment such as computer keyboard, mouse, calculator, phone, copier/scanner, and similar machines.
ENVIROMENTAL CONDITIONS The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job.
The individual will work primarily in an office setting in the same room as other individuals.
Noise levels are average for an office and include conversation and/or office equipment noise.
While performing duties at manufacturing and distribution facilities, the individual may be exposed to hazardous physical or chemical conditions, including mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gasses, poor ventilation, extreme temperatures, and intense noise.
ADA/ADAAA The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act and Amendments.
DISCLAIMER Please read the below statements and sign below to confirm your understanding.
Note that this is not an employment contract and does not in any way constitute a job offer or alter the at-will status of employment at Highline Warren.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
I understand the above job description, and I believe I am capable of performing the essential functions, with or without reasonable accommodation.
I also understand that all of the duties are not described above and that, if offered the job, I will perform those above and other related duties as directed by my supervisor and management.
I understand that this job description reflects management's assignment of essential functions and will be reviewed periodically as duties and responsibilities change with business necessity.
Individual Signature:
Printed Name & Date:
Recommended Skills Accounting Accounts Payable Accounts Receivable Administration Attention To Detail Business Correspondence Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for the administration of all plant objectives including financial, safety, associate development, quality, and customer service.
Direct and/or provide a broad range of activities including customer service, assistance with personnel records, timesheets, and maintenance of data records for production and inventory and maintenance and reconciliation of accounts payable and receivable.
Provide and direct administrative support which may include typing, data entry, record filing, reporting, and answering phone calls.
Provide and direct customer service functions for orders including processing orders and responds to inquiries.
Assist with plant personal records, workers compensation records, accident, and OSHA logs if necessary.
Responsible for the maintenance of Customer, Vendor, Purchase Order / Receipts at the Plant level.
Process logs and purchase orders, maintain and reconcile accounts payable, and customer debits and credits.
Maintain and generates inventory goods receipts, physical inventory documents and reports.
Provide and direct the preparation of shipping documents necessary to legally ship products.
File and track freight rates, fuel taxes, insurance certificates.
May also perform dispatching duties such as contacting carriers to pick up and deliver products, contact customers to arrange delivery appointments, prepare daily shipping logs, and respond to inquiries.
Administrator for Quality Processes, SDS and Standard Operation Procedures.
IT and application support at Plant Level, while ensuring confidentiality of data.
Lead team members in a manner that enables growth and success through feedback, training, and encouragement.
Establish performance expectations for team members and provide regular feedback and performance reviews to ensure that team members understand how their job duties support the company's mission and have the right tools/resources to do their jobs well.
Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested.
Collaborate with Human Resources on complaints and performance concerns and implement disciplinary action, up to and including termination, as needed and in compliance with company procedures.
Work with human resources department to manage hiring process for direct reports; interview and select candidates for hire in compliance with company processes.
Respond to associates' questions/concerns in a courteous, pleasant manner.
Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance.
Demonstrate regular and punctual attendance at the assigned work location.
MARGINAL FUNCTIONS The individual may be asked to perform other duties as requested.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES An individual qualified for this job must be able to:
Demonstrate excellent PC (Microsoft Excel, Word, Power Point & Outlook), calculator and computerized integrated payroll system skills.
Perform duties with a high level of professionalism and confidentiality.
Experience in accounts payable, receivable and payroll Working knowledge of all facets of customer service, purchasing, distribution, and inventory Effectively present information and respond to questions from groups of internal or external customers.
Write professional reports, business correspondence, and procedure manuals.
Ability to efficiently multi-task, problem solve in a fast-paced environment and direct others to achieve their required goals.
Effectively and professionally communicate with co-workers, team members, and internal or external customers.
Present information clearly and accurately.
Pay attention to details and pursue quality in accomplishing work duties and tasks.
Look for opportunities to reduce costs or increase productivity without reducing effectiveness.
Handle challenges skillfully, thoroughly, and effectively.
Independently take advantage of opportunities to improve or increase skills, abilities, and job knowledge Efficiently perform accurate mathematical calculations.
Make sure that work is delivered on time and of high quality.
Develop good work practices in order to get the job done.
Use equipment, resources, and time in an efficient and effective manner.
Use good judgment when making decisions.
Perform work in a safe manner at all times.
Be professional in all interactions and dealings with co-workers, internal/external customers, and vendors.
MINIMUM EXPERIENCE, EDUCATION, AND CERTIFICATIONS An individual qualified for this job must have and maintain the following
Qualifications:
High School Diploma or equivalent required.
Associates degree in Business or Accounting preferred.
3-5 years of supervisory experience in a manufacturing environment.
PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a desk-based job and will require the individual to remain seated for long periods of time and have the manual dexterity to operate standard office equipment such as computer keyboard, mouse, calculator, phone, copier/scanner, and similar machines.
ENVIROMENTAL CONDITIONS The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job.
The individual will work primarily in an office setting in the same room as other individuals.
Noise levels are average for an office and include conversation and/or office equipment noise.
While performing duties at manufacturing and distribution facilities, the individual may be exposed to hazardous physical or chemical conditions, including mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gasses, poor ventilation, extreme temperatures, and intense noise.
ADA/ADAAA The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act and Amendments.
DISCLAIMER Please read the below statements and sign below to confirm your understanding.
Note that this is not an employment contract and does not in any way constitute a job offer or alter the at-will status of employment at Highline Warren.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
I understand the above job description, and I believe I am capable of performing the essential functions, with or without reasonable accommodation.
I also understand that all of the duties are not described above and that, if offered the job, I will perform those above and other related duties as directed by my supervisor and management.
I understand that this job description reflects management's assignment of essential functions and will be reviewed periodically as duties and responsibilities change with business necessity.
Individual Signature:
Printed Name & Date:
Recommended Skills Accounting Accounts Payable Accounts Receivable Administration Attention To Detail Business Correspondence Estimated Salary: $20 to $28 per hour based on qualifications.
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